1. Executive and office support (~35%)
- Manage the Managing Director’s calendar and appointment scheduling, including external meetings and travel
- Prepare meetings: agendas, briefings, documents
- Organise recurring meetings of the Sales Office, write meeting-minutes and follow up on action items
- Keep documentation, templates and simple status overviews up to date
2. Pipeline management & sales reporting (~25%)
- Keep our CRM clean and up to date: contacts, opportunities, activities and next steps
- Make sure the team keeps its pipeline current, and follow up with colleagues when entries are missing or outdated
- Own our sales reports: prepare them regularly, keep the numbers reliable and flag trends and gaps to management
3. Outreach & campaigns (~20%)
- Support the team with outreach campaigns by email and by phone
- Pick up the phone confidently when needed: inviting guests, following up with contacts, arranging meetings
- Work with Marketing on campaigns and communication around events
- Keep contacts and activities up to date in the CRM
4. Sales events & follow-up (~20%)
- Plan and run selected events for sales initiatives (e.g. client dinners, networking and community formats), in close coordination with our Event Manager
- Deliver events within the agreed budget: obtain quotes, keep track of costs and find smart solutions when things get tight
- Take care of invitations, guest management, on-site coordination
- After each event: collect the contact and conversations from the team, turn them into a clear follow-up list and make sure the follow-ups happen
- We're always open to new ideas: help us keep our event series exciting and try out new formats
Across all areas
- Suggest and implement improvements to how the Sales Office works
- Prioritise independently between requests and flag conflicts early
